"Public records or files" means any recorded data or information relating to the conduct of the public's business prepared, owned, used, received or retained by a public agency, or to which a public agency is entitled to receive a copy by law or contract under section 1-218, whether such data or information be handwritten, typed, tape-recorded, printed, photostated, photographed or recorded by any other method.

Except as otherwise provided by any federal law or state statute, all records maintained or kept on file by any public agency, whether or not such records are required by any law or by any rule or regulation, shall be public records and every person shall have the right to (1) inspect such records promptly during regular office or business hours, (2) copy such records in accordance with subsection (g) of section 1-212, or (3) receive a copy of such records in accordance with section 1-212.

(a) [a]ny public agency which maintains public records in a computer storage system shall provide, to any person making a request pursuant to the Freedom of Information Act, a copy of any nonexempt data contained in such records, properly identified, on paper, disk, tape or any other electronic storage device or medium requested by the person, including an electronic copy sent to the electronic mail address of the person making such request, if the agency can reasonably make any such copy or have any such copy made….

(b) The fee for any copy provided in accordance with subsection (a) of section 1-211 shall not exceed the cost thereof to the public agency.  In determining such costs for a copy, other than for a printout which exists at the time that the agency responds to the request for such copy, an agency may include only:

a. emails and email attachments pertaining to the Associate Accountant position that was offered to the complainant by David Doukas at BRS;
b. all documents that were relied on when the offer for the position was rescinded;
c. all emails that were sent or received by Melvin Jackson, Kathleen Blewett, David Doukas, Peter Zelez, and Sandra Washington, or anyone else involved with the position where “Adam”, “Osmond”, “DFC”, “Department of Children of Families”, or “Associate Accountant” appears in the subject or the body of the emails or in the signature section, including all attachments, from September 1, 2012 to December 31, 2012;
d. internet usage report including all websites visited by Melvin Jackson, Kathleen Blewett, David Doukas, Peter Zelez, and Sandra Washington;
e. all metadata for emails sent or received by Melvin Jackson, Kathleen Blewett, David Doukas, Peter Zelez, and Sandra Washington or anyone who was a decision maker for the Associate Administrative position between September 1, 2012 and December 31, 2012;
f. current DSS and BRS employees (full name, employee number, date of hire, current job title, department name, department number, current salary, sex and race);
g. names of DSS and BRS employees who were promoted from January 1, 2008 through December 20, 2012 including employee full name, employee number, old position, new position, sex and race; and
h. an all non-exempt records of the successful candidate for the following positions (including but not limited to the application, emails, email attachment, notes, interview questions, interview answers, memos, scoring sheets, letters of recommendations, research documents, salary research, affirmative action goals, tracking letters and any other related documents):

[a]ll persons competing in any examination shall be given written notice of their final earned ratings and the minimum earned rating necessary to pass the examination. Within thirty days of receipt of the final earned rating, a person may inspect his papers, markings, background profiles and other items used in determining the final earned ratings, other than examination questions and other materials constituting the examination, subject to such regulations as may be issued by the Commissioner of Administrative Services. Within thirty days of inspecting his papers, a person may, in writing, appeal to the Commissioner of Administrative Services the accuracy of his final earned rating, as based on the original examination paper or responses. The commissioner shall render a final decision on the person's appeal within thirty days thereafter and correct candidate lists as appropriate.