The above-captioned matter was heard as a contested case on May 19, 2015, at which time the complainant and the respondents appeared and presented testimony, exhibits and argument on the complaint.  The case caption has been amended to reflect that notice of the May 19, 2015 hearing was provided to only the Housing Authority respondents.¹

     After consideration of the entire record, the following facts are found and conclusions of law are reached:

     1.  The respondents are public agencies within the meaning of §1-200(1), G.S.

     2.  By email, dated November 18, 2014, and filed November 19, 2014, the complainant appealed to this Commission, alleging that the respondents violated the Freedom of Information (“FOI”) Act by failing to post agendas and minutes of their meetings on the town’s website.  The complainant further alleged that the respondents failed to file a schedule of regular meetings with the town clerk, and that she was denied access to a meeting of the respondent Housing Authority (“housing authority”) on November 18, 2014.  The complainant also requested the imposition of a civil penalty.

     3.  At the hearing in this matter, the complainant withdrew her complaint as it pertains to the allegations that the respondents failed to post the agendas and minutes of the housing authority’s meetings on the town’s website.  Accordingly, such allegations shall not be further considered herein.

     4.  Section 1-225(a), G.S., provides, in relevant part that …“[t]he meetings of all public agencies, except executive sessions, as defined in subdivision (6) of section 1-200, shall be open to the public.”

     5.  Section 1-200(2), G.S., defines “meeting,” as:

     6.  Section 1-225(b), G.S., provides, in relevant part:

     7.  With regard to the allegation that the respondents failed to file the schedule of the housing authority’s regular meetings with the town clerk, it is found that the respondents did not file with the town clerk a document specifically containing the housing authority’s schedule of regular meetings for 2015.  However, it is found that the housing authority’s regular meeting schedule for 2015 was noted in the minutes of its December 2014 meeting, and that the minutes of such meeting were filed with the town clerk.  Although the respondents argued, at the hearing in this matter, that the latter was sufficient to meet the filing requirement in §1-225(b), G.S., it is concluded that it was not. 

     8.  Accordingly, it is found that the respondents violated §1-225(b), G.S., by failing to file a schedule of regular meetings of the housing authority with the town clerk.

     9.  With regard to the complainant’s allegation that she was denied access to the November 18, 2014 meeting of the housing authority, it is found that on that date, the housing authority “host[ed] a ‘resident meeting’” at the Woodcrest Elderly Housing facility for the purpose of listening to residents’ comments and complaints with regard to that facility.  Counsel argued, at the hearing in this matter, that the gathering was for residents only and was not a “meeting” that was required to be open to the public pursuant to §1-200(2), G.S.  However, at the hearing in this matter, the chairman of the housing authority testified, and it is found, that the gathering was a meeting of the respondent housing authority and that such meeting should have been open to the public.  It is further found that the respondents asked the complainant to leave the meeting.

     10. Based upon the findings of fact in paragraph 9, above, it is concluded that the respondents violated §1-225(a), G.S., as alleged in the complaint.

     11. In light of the respondents’ acknowledgement of the violation, and based on the facts and circumstances of this case, the Commission declines to consider the imposition of a civil penalty.

     The following order by the Commission is hereby recommended on the basis of the record concerning the above-captioned complaint:

     1.   Henceforth, the respondents shall strictly comply with the provisions of §§1-225(a) and 1-225(b), G.S.

Approved by Order of the Freedom of Information Commission at its regular meeting of August 12, 2015.

__________________________
Cynthia A. Cannata
Acting Clerk of the Commission

PURSUANT TO SECTION 4-180(c), G.S., THE FOLLOWING ARE THE NAMES OF EACH PARTY AND THE MOST RECENT MAILING ADDRESS, PROVIDED TO THE FREEDOM OF INFORMATION COMMISSION, OF THE PARTIES OR THEIR AUTHORIZED REPRESENTATIVE.

THE PARTIES TO THIS CONTESTED CASE ARE:

Linda LaCasse
87 Main Street
Somers, CT  06071

David Pinney, Chairman, Housing
Authority, Town of Somers; and
Town of Somers
c/o Carl T. Landolina, Esq.
Fahey & Landolina, Attorneys LLC
487 Spring Street
Windsor Locks, CT  06096

____________________________
Cynthia A. Cannata
Acting Clerk of the Commission

FIC/2014-850/FD/cac/8/12/2015